Does SIRV support reviews and version control?

Yes. Reviewers can comment on reports. You can hide a report from searches or issue an amended version with a full audit trail.

How do we generate management summaries?

Use the analyse feature and graph builder to create pie, bar, line or bubble charts and export for management reports.

Incident and event reports that turn data into assurance

SIRV Incident and Event Reports give your team a simple way to capture issues, checks and audits in real time. Flexible forms let you tailor reports to your operations, while built-in search, review and analysis tools ensure data becomes usable insight. Whether for compliance audits, daily activity tracking or critical incidents, SIRV provides auditable assurance that nothing gets missed.

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SIRV dashboard with incident and event report forms and charts

Why it matters

Flexible report forms that reflect your processes
Real-time reporting across mobile, tablet and desktop
Search and review with full audit trails
Clear analysis and presentation for managers and auditors
Integrated with Cal and Maps & Visualisations for a complete operational picture

Incidents

Incidents are negative or disruptive events such as a damaged building, a technical fault or a security breach. SIRV includes a library of standard incident report templates so you can get started quickly. You can also build your own custom forms to reflect the exact needs of your site or contract.

Every incident record is timestamped, assigned to a location or asset, and logged against the responsible team. The result is an accurate incident report software UK capability that produces audit-ready evidence. Integrates with digital daily occurrence book.

Events (checks and audits)

Events cover planned or scheduled activities such as car park checks, mandatory fire risk assessments or routine audits. These reports often have deadlines, and missing them can carry regulatory consequences. With SIRV you can use pre-built templates or create bespoke forms, complete with reminders and due dates.

By digitising these records you create a consistent enterprise incident log that demonstrates compliance and gives managers assurance that essential tasks are being completed on time.

Digital event reporting form for checks and audits

Digital incident reporting form with SOP options

Build reports that fit your operations

The form builder makes it simple to design reports that capture exactly the right information. Drag and drop the fields you need:

Text boxes for narrative
Image and video uploads from mobile devices
Drawing and annotation tools to mark up photos or schematics
Checklists and drop-downs for consistency
Automated follow-up action emails
Advice pop-ups and sectioned forms for complex processes

With this flexibility, SIRV becomes your organisation’s audit trail software UK – an adaptable system that aligns with policy while remaining easy to use.

Incident and event report form builder

Search and review

Finding and reviewing reports is straightforward. Use filters to locate records by type, date, team or location. Managers can add comments directly on a report to guide follow-up.

If a mistake is identified, you have two options:

Hide the report from future searches while retaining a full record, or
Amend and issue a new version, ensuring the audit trail remains intact.

This approach provides both transparency and control, giving auditors confidence that your reporting system is reliable.

Incident and event report search and review

Analyse and present

Collecting data is only the start – turning it into insight is where value emerges. SIRV makes it easy to build charts and summaries for management reporting and team briefings. Choose from pie charts, bar graphs, line graphs or bubble charts to highlight trends and exceptions.

With the Cal module you can take analysis further, surfacing patterns in incident frequency, location and type. The result is actionable intelligence rather than raw data.

Incident and event summary graph builder

Visualise where it happens

Understanding where issues occur is key to preventing recurrence. SIRV links incident and event data to schematics or live maps. You can view hotspots, overlay incident categories and redeploy resources with confidence.

This integration with Maps & visualisations ensures your reports are not just text and numbers but a real operational picture that drives better decisions.

Incident and events report visualisation on schematic

Frequently asked questions

Can we customise incident and event forms?
Yes. Use the form builder to add text fields, checklists, drop-downs, media uploads, drawing tools and SOP prompts.

Which devices are supported?
SIRV works on desktop, tablet and mobile. The native apps allow photo and video capture, offline queueing and background syncing.

Can we schedule reminders for audits and checks?
Yes. You can set due dates for events and the system will send reminders to responsible staff.

How do reviews and version control work?
Reports can be reviewed and commented on by managers. If a correction is required, you can either hide the report or issue a new version, both of which are recorded in the audit trail.

Can we link incidents to maps or schematics?
Yes. Each report can be associated with a map location or schematic view so you can see exactly where issues are occurring.

Is SIRV suitable for compliance audits in the UK?
Yes. Every record is timestamped, stored securely and exportable for auditors. SIRV provides the clear evidence regulators expect.

How is data secured?
SIRV is ISO 27001 aligned. Role-based access, encryption and comprehensive logging ensure that data is protected at all times.

Can we generate summaries for clients automatically?
Yes. You can schedule summary reports to be sent to named recipients on a daily, weekly or monthly basis.