Daily Occurrence Book
Meet ESG goals with the digital daily occurrence book.
Like a paper occurrence book, only better
The online occurrence book has the familiar look of a paper occurrence book. As a result it is easy to use. But, as it is online it has some added benefits.
No delete button
The occurrence book does not allow the deletion of entries. Therefore, your audit trail is safe. If a mistake is made then a new version, linked to the old entry, is made.
Entries cannot be made in the future
The online occurrence book does not allow an entry to be made in the future. This stops a user listing out duties before they have undertaken them.
Daily occurrence books stored and found in seconds
The occurrence log is stored online. Therefore, there is no need to order, deliver and store old books. Search any old entry or book and get results straightaway.
Replace every book on every site
Our new fine grain permissions feature allows you to safely maintain 100’s of different occurrence books in one place. Define what book a user can access and what they can do.
Frequently asked questions
Can I delete an entry?
No, you cannot delete an entry. A new version of an entry can be made. For example, an entry has the identity ‘1’. If an amendment is necessary then a new version is created and given a new identity, ‘1.1’
All old versions of an entry are viewable.
How many entries can I make?
There is no limite to the number of entries in the occurrence book.
Does the book need to close?
Most users will open and close the book every shift. However, you can leave a book open for as long as you like.
Can I view an old entry?
Yes, you can view old books and entries by using the search function.
What's a line item category?
A line item category is a heading, such as ‘health and safety incident.’ This is useful if you want to filter your search.
Can a mobile phone access the daily occurrence book?
The SIRV mobile app can make entries onto the occurrence book.
Until recently security guards have used paper daily occurrence books (DOBs) to record events. In the event of an incident going to court the book may be presented as evidence. Therefore, security companies have to store books for at least six years.
Over the last few years a number of security companies have made the move to online books. What are the benefits and risks of the switch?
There is no need to find storage space for online occurrence books. In addition, switching from paper to cloud computing reduces carbon emissions.
2) Greater assurance
Who made an entry and when it was made in a paper book is not always clear. However, because SIRV gives every user a username and password it is easy to identify users. Moreoever, because every entry is given a timestamp there is no doubt when the entry is made.
3) Digital books are more efficient
Getting old archived paper books is costly and time consuming. It is easy to view and access an online book.
Paper books can be spoiled and made illegible. As a result, audit trails are broken. SIRV maintains an audit trail by using a versioning system and not allowing the deletetion of entries.
4) Cost Saving
It is expensive to buy and store paper carbom copy books. Online occurrence books reduce this cost.
Rolling-out the SIRV occurrence book is quick and easy.
6) One source of information
Incidents are often recorded on separate forms and missed from paper books. As a result, the full story is not always told by paper books. SIRV gives users one point of truth because it automatically posts patrols, incidents and audit as entries to the occurrence book.
All cloud computing solutions depend on web access. Therefore, without access to the intenet the occurrence book is inaccessible. However, the SIRV mobile application can store entries locally and without web access. As a result, any interruption to web service does not prevent entries being made.
An electronic occurrence book has many benefits and few risks.